Senior Community Outings Planner
Career GuideKey Responsibilities
- Plan and schedule community outings that match participant interests and support program goals
- Assess participant needs and accessibility requirements before confirming activities
- Coordinate transportation, tickets, permits, meals, and day-of logistics
- Manage vendor selection, quotes, contracts, and service quality
- Build and maintain outing calendars, run sheets, and communication plans
- Create and track budgets, approvals, and expense reconciliation
- Lead risk planning, safety briefings, and incident response procedures
- Coach staff and volunteers on outing operations and participant support
- Collect feedback, measure satisfaction, and implement improvements
- Partner with community organizations to expand outing options and reduce costs
Top Skills for Success
Program Planning
Logistics Coordination
Budget Management
Vendor Management
Stakeholder Communication
Accessibility Planning
Risk Management
Event Operations
Conflict Resolution
Staff Leadership
Customer Service
Data Tracking
Career Progression
Can Lead To
Outings Planner
Activities Coordinator
Community Programs Coordinator
Volunteer Coordinator
Event Coordinator
Transition Opportunities
Community Programs Manager
Events Manager
Operations Manager
Participant Services Manager
Partnerships Manager
Program Director
Common Skill Gaps
Often Missing Skills
Formal Risk AssessmentContract ReviewData ReportingAccessibility Standards KnowledgeCost Negotiation
Development SuggestionsBuild a repeatable outing checklist, learn basic contract terms used with venues and transportation providers, track cost per participant and satisfaction scores, and complete training in accessibility and safety planning.
Salary & Demand
Median Salary Range
Entry LevelUSD 45,000 to 58,000
Mid LevelUSD 58,000 to 75,000
Senior LevelUSD 75,000 to 95,000
Growth Trend
Steady demand, strongest in nonprofits, senior living, disability services, parks and recreation, and healthcare organizations expanding community-based programs.Companies Hiring
Major Employers
YMCABoys and Girls Clubs of AmericaAARPGoodwill IndustriesEastersealsCity Parks and Recreation DepartmentsSenior Living CommunitiesCommunity Health Systems
Industry Sectors
Nonprofit OrganizationsLocal GovernmentSenior LivingHealthcareDisability ServicesEducationYouth ServicesRecreation and Leisure
Recommended Next Steps
1
Create a sample quarterly outings plan that includes budget, staffing, transportation, and accessibility notes2
Build a vendor list with backup options for transportation, venues, and food providers3
Set up simple reporting for attendance, cost, cancellations, and participant feedback4
Pursue training in first aid, safety planning, and accessibility best practices5
Update your resume with measurable outcomes such as attendance growth, cost savings, and safety improvements