Records Management Coordinator

Career Guide

A Records Management Coordinator helps an organization store, protect, find, and dispose of records correctly. The role supports day to day document control, compliance needs, and smoother work by making information easy to locate and trusted.

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Key Responsibilities

Maintain an inventory of physical and digital records
Apply naming rules and file structure standards
Support record retention and disposal schedules
Coordinate secure destruction and disposal processes
Respond to requests to locate and provide records
Track records movement and chain of custody
Support audits and compliance checks related to records
Train staff on basic records handling practices
Coordinate offsite storage and retrieval services
Assist with improving records processes and reducing clutter

Top Skills for Success

Attention to Detail

Organization

Written Communication

Time Management

Customer Service Mindset

Records Retention Knowledge

Information Governance Basics

Privacy Awareness

Data Handling Practices

Document Control

File Naming Standards

Metadata Management

Scanning and Digitization

Quality Checks

Records Management Software

Career Progression

Can Lead To

Records Management Specialist

Document Control Specialist

Information Governance Analyst

Compliance Coordinator

Privacy Coordinator

Transition Opportunities

Records Manager

Information Governance Manager

Compliance Analyst

Risk Analyst

Data Protection Officer

Common Skill Gaps

Often Missing Skills

Retention Schedule DesignAudit ReadinessPrivacy Regulations FamiliarityProcess ImprovementRecords Policy WritingeDiscovery BasicsChange Management

Development SuggestionsAsk to shadow compliance or audit teams, practice writing simple policies and procedures, and take a short course on retention and privacy. Build experience by leading a small clean up project and documenting before and after results.

Salary & Demand

Median Salary Range

Entry LevelUSD 40,000 to 52,000

Mid LevelUSD 52,000 to 68,000

Senior LevelUSD 68,000 to 90,000

Growth Trend

Steady demand. Hiring is supported by compliance needs, privacy expectations, and ongoing digitization of records.

Companies Hiring

Major Employers

Iron MountainKaiser PermanenteUnitedHealth GroupJPMorgan ChaseWells FargoLockheed MartinBoeingState and Local Government AgenciesLarge University SystemsMajor Hospital Systems

Industry Sectors

HealthcareGovernmentFinancial ServicesInsuranceLegal ServicesManufacturingConstructionEducationEnergyTechnology

Recommended Next Steps

Review your organization retention schedule and map it to everyday record types

Create a simple file naming standard guide and pilot it with one team

Build a tracking sheet for record requests and measure response time

Learn one records management platform used in your industry and practice basic admin tasks

Volunteer to support one internal audit activity related to records

Document one process improvement and quantify time saved or risk reduced

Join a professional association chapter focused on records or information governance