Records Coordinator

Career Guide

A Records Coordinator manages the intake, organization, storage, retrieval, and secure disposal of physical and digital records. The role supports daily operations, helps teams find information quickly, and ensures records are handled in line with company rules and legal requirements.

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Key Responsibilities

Receive and log incoming records and documents
Classify records using file plans and naming rules
Maintain filing systems for paper and digital records
Scan and index documents for easier search and access
Fulfill record requests from staff and approved external parties
Track record location, check-outs, and returns
Apply retention schedules to keep records for the right length of time
Coordinate secure destruction and document disposal
Support audits, inspections, and legal information requests
Train staff on basic records handling and filing practices
Maintain access controls and protect confidential information
Work with vendors for offsite storage and retrieval when used

Top Skills for Success

Attention to Detail

Organization

Written Communication

Customer Service

Time Management

Confidentiality Handling

Records Classification

Retention Scheduling

Document Indexing

Quality Control

Document Scanning

Electronic Records Management

Career Progression

Can Lead To

Records Specialist

Records Analyst

Information Governance Coordinator

Document Control Specialist Compliance Coordinator

Transition Opportunities

Records Manager

Information Governance Manager

Compliance Manager Risk Analyst

Privacy Specialist

Common Skill Gaps

Often Missing Skills

Records Management SoftwareMetadata StandardsData Privacy BasicsAudit ReadinessProcess DocumentationReporting

Development SuggestionsBuild comfort with a records management system, practice creating clear file naming rules, and learn the basics of retention and privacy requirements used in your industry. Ask to support an audit or clean-up project to gain hands-on experience with reporting and process improvement.

Market Intelligence Report

Records Coordinator is part of the Compliance category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

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Salary & Demand

Median Salary Range

Entry LevelUSD 38,000 to 48,000

Mid LevelUSD 48,000 to 62,000

Senior LevelUSD 62,000 to 80,000

Growth Trend

Steady demand. Hiring is supported by ongoing compliance needs and continued movement from paper records to digital systems.

Companies Hiring

Major Employers

Iron MountainRicohKaiser PermanenteUnitedHealth GroupJPMorgan ChaseWells FargoDeloitteAccentureBoeingLockheed MartinState and Local Government Agencies

Industry Sectors

HealthcareFinancial ServicesInsuranceLegal ServicesGovernmentEducationManufacturingConstructionEnergyTechnology

Recommended Next Steps

Create a sample file plan and naming convention for a small department

Learn one common records management tool and practice search, tagging, and access rules

Review your organization’s retention schedule and map it to a few record types

Document a simple intake to scanning to storage workflow and propose one improvement

Volunteer to help with an audit, records clean-up, or migration to a new system

Update your resume with measurable outcomes such as retrieval time improvements and backlog reduction