Podcast Production Coordinator

Career Guide

A Podcast Production Coordinator keeps podcast episodes moving from idea to publication. They manage schedules, track tasks, coordinate guests and internal teams, organize files, and make sure every episode meets quality and deadline requirements.

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Key Responsibilities

Build and maintain production calendars for episodes and seasons
Coordinate recordings with hosts, guests, studios, and remote tools
Send guest outreach, briefing materials, and release forms
Track episode progress across writing, recording, editing, review, and publishing
Manage audio, transcript, artwork, and metadata file organization
Prepare show notes, time stamps, and publishing checklists
Coordinate approvals with marketing, legal, and brand stakeholders
Support ad reads and sponsor asset collection
Post episodes to hosting platforms and confirm distribution
Monitor launch day tasks and troubleshoot posting issues
Maintain documentation for processes, templates, and standards
Collect basic performance data and share weekly updates

Top Skills for Success

Project Management

Scheduling

Stakeholder Communication

Attention to Detail

File Management

Deadline Management

Guest Coordination

Production Workflow Management

Audio Quality Review

Podcast Publishing

Show Notes Writing

Rights Management

Vendor Management

Transcript Coordination

Career Progression

Can Lead To

Podcast Producer

Senior Podcast Producer

Executive Producer

Content Operations Manager

Audio Production Manager

Podcast Program Manager

Transition Opportunities

Production Assistant

Content Coordinator

Social Media Coordinator

Marketing Coordinator

Video Production Coordinator

Administrative Coordinator

Common Skill Gaps

Often Missing Skills

Audio Editing BasicsPodcast Hosting PlatformsMetadata ManagementCopyright KnowledgeAnalytics ReportingProduction Budget Tracking

Development SuggestionsBuild a sample production tracker, publish a short podcast episode end to end, and practice creating show notes and metadata. Learn one editing tool at a basic level, then add platform skills such as episode uploads, distribution checks, and simple performance reporting.

Market Intelligence Report

Podcast Production Coordinator is part of the Media Production category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

See the market intelligence report

Salary & Demand

Median Salary Range

Entry LevelUSD 45,000 to 60,000

Mid LevelUSD 60,000 to 85,000

Senior LevelUSD 85,000 to 110,000

Growth Trend

Demand is steady. Hiring is strongest at media companies, agencies, and brands with ongoing podcast programs. Competition is moderate because many candidates come from adjacent content roles.

Companies Hiring

Major Employers

SpotifySiriusXMiHeartMediaNPRWonderyAudibleThe New York TimesVox MediaCrooked MediaGimlet Media

Industry Sectors

Podcast networksRadio and audio mediaDigital media publishersAdvertising agenciesBranded content studiosTechnology companiesEducation and training providersNonprofits and advocacy organizations

Recommended Next Steps

Create a reusable episode checklist and production calendar template

Practice coordinating a remote recording with a guest and a host

Learn basic audio editing to communicate effectively with editors

Get familiar with episode publishing steps on a major hosting platform

Build a small portfolio that includes a published episode, show notes, and a production timeline

Network with producers and editors through podcast communities and local meetups