Podcast Production Coordinator
Career GuideKey Responsibilities
- Build and maintain production calendars for episodes and seasons
- Coordinate recordings with hosts, guests, studios, and remote tools
- Send guest outreach, briefing materials, and release forms
- Track episode progress across writing, recording, editing, review, and publishing
- Manage audio, transcript, artwork, and metadata file organization
- Prepare show notes, time stamps, and publishing checklists
- Coordinate approvals with marketing, legal, and brand stakeholders
- Support ad reads and sponsor asset collection
- Post episodes to hosting platforms and confirm distribution
- Monitor launch day tasks and troubleshoot posting issues
- Maintain documentation for processes, templates, and standards
- Collect basic performance data and share weekly updates
Top Skills for Success
Project Management
Scheduling
Stakeholder Communication
Attention to Detail
File Management
Deadline Management
Guest Coordination
Production Workflow Management
Audio Quality Review
Podcast Publishing
Show Notes Writing
Rights Management
Vendor Management
Transcript Coordination
Career Progression
Can Lead To
Podcast Producer
Senior Podcast Producer
Executive Producer
Content Operations Manager
Audio Production Manager
Podcast Program Manager
Transition Opportunities
Production Assistant
Content Coordinator
Social Media Coordinator
Marketing Coordinator
Video Production Coordinator
Administrative Coordinator
Common Skill Gaps
Often Missing Skills
Audio Editing BasicsPodcast Hosting PlatformsMetadata ManagementCopyright KnowledgeAnalytics ReportingProduction Budget Tracking
Development SuggestionsBuild a sample production tracker, publish a short podcast episode end to end, and practice creating show notes and metadata. Learn one editing tool at a basic level, then add platform skills such as episode uploads, distribution checks, and simple performance reporting.
Salary & Demand
Median Salary Range
Entry LevelUSD 45,000 to 60,000
Mid LevelUSD 60,000 to 85,000
Senior LevelUSD 85,000 to 110,000
Growth Trend
Demand is steady. Hiring is strongest at media companies, agencies, and brands with ongoing podcast programs. Competition is moderate because many candidates come from adjacent content roles.Companies Hiring
Major Employers
SpotifySiriusXMiHeartMediaNPRWonderyAudibleThe New York TimesVox MediaCrooked MediaGimlet Media
Industry Sectors
Podcast networksRadio and audio mediaDigital media publishersAdvertising agenciesBranded content studiosTechnology companiesEducation and training providersNonprofits and advocacy organizations
Recommended Next Steps
1
Create a reusable episode checklist and production calendar template2
Practice coordinating a remote recording with a guest and a host3
Learn basic audio editing to communicate effectively with editors4
Get familiar with episode publishing steps on a major hosting platform5
Build a small portfolio that includes a published episode, show notes, and a production timeline6
Network with producers and editors through podcast communities and local meetups