Construction Administrative Assistant

Career Guide

A Construction Administrative Assistant supports construction teams by handling office coordination, document control, communication, and basic financial administration. The role keeps projects organized so field and project staff can focus on building work.

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Key Responsibilities

Manage project documents and filing systems
Create and maintain spreadsheets and trackers
Support contract and subcontract paperwork workflows
Assist with purchase order and invoice processing
Schedule meetings and site visits
Prepare meeting notes and distribute action items
Coordinate communication with vendors and subcontractors
Track insurance certificates and compliance documents
Support timekeeping and payroll submissions
Answer phones and manage general inquiries
Order office and site supplies
Help prepare progress reports and presentation materials
Maintain contact lists and distribution lists
Support onboarding paperwork for new hires
Assist with bid package assembly and distribution

Top Skills for Success

Organization

Written Communication

Attention to Detail

Time Management

Customer Service

Record Keeping

Document Control

Calendar Management

Spreadsheet Skills

Invoice Processing

Purchase Order Support

Basic Bookkeeping

Construction Terminology

RFI Tracking

Submittal Tracking

Change Order Support

Procore

Microsoft Excel

Microsoft Word

Microsoft Outlook

Career Progression

Can Lead To

Administrative Assistant Office Coordinator Project Administrator

Transition Opportunities

Construction Project Coordinator

Construction Project Assistant

Document Control Specialist

Estimator Assistant

Construction Office Manager

Project Accountant

Common Skill Gaps

Often Missing Skills

Construction Document ManagementRFI LoggingSubmittal LoggingChange Order TrackingInvoice MatchingPurchase Order LifecycleScheduling CoordinationProcoreBluebeam RevuAdvanced Spreadsheet Skills

Development SuggestionsBuild a sample project filing structure, practice maintaining an RFI log and submittal log, and learn one construction management platform. Strengthen spreadsheet skills with templates for trackers and invoice logs. Ask to shadow a project coordinator or project accountant to learn core workflows.

Market Intelligence Report

Construction Administrative Assistant is part of the Administrative Support category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

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Salary & Demand

Median Salary Range

Entry LevelUS: $38,000 to $48,000

Mid LevelUS: $48,000 to $62,000

Senior LevelUS: $62,000 to $78,000

Growth Trend

Steady demand. Hiring tends to rise with local construction activity and infrastructure spending. Candidates with strong document control and construction software experience are often prioritized.

Companies Hiring

Major Employers

Turner ConstructionSkanskaKiewitGilbane Building CompanyPCL ConstructionFluorJacobsAECOMDPR ConstructionClark Construction

Industry Sectors

Commercial ConstructionResidential ConstructionIndustrial ConstructionInfrastructure ConstructionCivil EngineeringSpecialty Trade ContractorsProperty DevelopmentFacilities Maintenance

Recommended Next Steps

Update your resume to highlight construction paperwork, document control, and invoice support experience

Learn Procore basics using free tutorials and practice creating logs and trackers

Create a simple spreadsheet template for RFIs, submittals, and purchase orders

Prepare a short portfolio with example trackers, meeting notes, and filing structures

Search roles using titles such as Project Administrator and Project Coordinator

Ask for cross training on billing, purchase orders, and compliance tracking

Join a local construction association event to build connections with contractors and subcontractors