Career Services Assistant

Career Guide

A Career Services Assistant supports a career center by coordinating appointments and events, helping students and job seekers access resources, and keeping employer and student information organized. The role blends customer service, scheduling, and basic career program support.

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Key Responsibilities

Greet and assist students and alumni in person, by phone, and by email
Schedule career advising appointments and manage calendars
Maintain student and employer records in career platforms and spreadsheets
Support career events such as career fairs, workshops, and employer visits
Prepare event materials such as sign in lists, name tags, and room setup plans
Post and manage job and internship listings following office guidelines
Respond to routine questions about resumes, interviews, and campus resources
Track participation and feedback for events and services
Coordinate communications such as email reminders and basic newsletters
Support employer outreach by sharing logistics and collecting job details

Top Skills for Success

Customer Service

Written Communication

Scheduling

Event Coordination

Data Entry

Attention to Detail

Time Management

Confidentiality

Stakeholder Support

Career Platform Proficiency

Career Progression

Can Lead To

Career Services Coordinator Employer Relations Coordinator

Academic Advising Assistant

Student Services Coordinator Program Coordinator

Transition Opportunities

Career Advisor Employer Relations Specialist Recruiting Coordinator

Student Success Specialist

Operations Coordinator

Common Skill Gaps

Often Missing Skills

Career Platform ProficiencyEvent LogisticsEmployer OutreachReportingConflict Resolution

Development SuggestionsBuild confidence with one career platform and basic reporting, volunteer to support one event end to end, practice clear email templates for employers and students, and learn service recovery techniques for handling scheduling issues.

Market Intelligence Report

Career Services Assistant is part of the Administrative Support category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

See the market intelligence report

Salary & Demand

Median Salary Range

Entry LevelUSD 35,000 to 45,000

Mid LevelUSD 45,000 to 55,000

Senior LevelUSD 55,000 to 65,000

Growth Trend

Steady demand, driven by ongoing student support needs, increased focus on career readiness, and high service volume during graduation periods. Hiring levels vary by school size and budget.

Companies Hiring

Major Employers

UniversitiesCommunity CollegesTechnical SchoolsNonprofit Workforce OrganizationsGovernment Workforce AgenciesStaffing Firms

Industry Sectors

Higher EducationWorkforce DevelopmentPublic SectorNonprofitHuman Resources Services

Recommended Next Steps

Create a resume that highlights scheduling, customer support, and event support outcomes

Gain experience by assisting with a workshop, career fair, or employer visit

Learn one career platform used by schools and practice posting jobs and running basic reports

Develop email templates for appointment confirmations, reminders, and employer logistics

Prepare short examples that show how you handled high volume requests and sensitive information