Career Center Assistant

Career Guide

A Career Center Assistant supports the day-to-day operations of a college or community career center. The role focuses on helping students and alumni access career services, keeping schedules and records organized, and supporting events such as employer info sessions and career fairs.

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Key Responsibilities

Greet students and visitors and answer basic questions about services
Schedule appointments for career advising and employer meetings
Maintain student records and service notes in the career management system
Support career events with setup, registration, and check-in
Post job and internship opportunities and ensure listings meet guidelines
Coordinate room bookings and event calendars
Assist with email inbox management and phone coverage
Prepare materials such as flyers, agendas, and student resources
Track service metrics such as appointments, event attendance, and employer participation
Support employer outreach tasks such as confirmations and follow-ups
Order supplies and manage front desk organization
Escalate complex student issues to advisors and managers

Top Skills for Success

Customer Service

Written Communication

Verbal Communication

Time Management

Organization

Attention to Detail

Problem Solving

Confidentiality

Event Coordination

Calendar Management

Data Entry

Record Keeping

Email Management

Student Support

Career Services Knowledge

Employer Relations Support

Career Progression

Can Lead To

Career Services Coordinator Student Services Coordinator Employer Relations Coordinator Program Coordinator

Academic Advising Assistant

Administrative Assistant Office Manager

Transition Opportunities

Career Advisor Employer Relations Specialist Recruiting Coordinator Training Coordinator Student Success Coach Human Resources Assistant

Common Skill Gaps

Often Missing Skills

Career Management System ExperienceEvent Registration Tools ExperienceBasic Reporting SkillsProfessional Email WritingEmployer Communication ConfidenceStudent Support Boundaries

Development SuggestionsAsk to own a small process end to end such as appointment scheduling workflows or event check-in. Practice building simple weekly reports, improve email templates, and request training on the career center’s systems and privacy expectations.

Market Intelligence Report

Career Center Assistant is part of the Administrative Support category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

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Salary & Demand

Median Salary Range

Entry LevelUSD 32,000 to 42,000

Mid LevelUSD 40,000 to 55,000

Senior LevelUSD 50,000 to 70,000

Growth Trend

Stable demand. Hiring is steady at colleges, universities, and workforce programs, with increased need during peak recruiting and career fair seasons.

Companies Hiring

Major Employers

UniversitiesCommunity CollegesTechnical CollegesWorkforce Development BoardsNonprofit Career ProgramsPrivate Career Coaching FirmsLarge Employers With Campus Programs

Industry Sectors

Higher EducationEducation ServicesNonprofitGovernmentWorkforce DevelopmentHuman Resources

Recommended Next Steps

Create a one-page resume focused on scheduling, service, and event support

Learn the career center’s core services and common student questions

Build a basic tracking sheet for appointments and event attendance

Volunteer to support one employer event each term

Practice professional email templates for confirmations and follow-ups

Request access and training for the career management system

Collect feedback from advisors on front desk workflows and improve one step

Join a campus committee or student services working group to expand connections