Administrative Support Specialist

Career Guide

An Administrative Support Specialist keeps day-to-day operations running smoothly by managing schedules, communications, records, and coordination tasks. The role supports teams and leaders by creating structure, improving responsiveness, and ensuring work moves forward on time.

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Key Responsibilities

Manage calendars, meetings, and room bookings
Coordinate travel plans and itineraries
Handle incoming calls, email, and messages
Prepare documents, reports, and presentations
Maintain records, files, and shared folders
Track expenses, invoices, and basic purchasing requests
Support onboarding tasks and internal coordination
Update contact lists and distribution lists
Assist with event planning and logistics
Follow up on action items and deadlines
Order office supplies and coordinate vendors
Protect confidential information and follow company policies

Top Skills for Success

Written Communication

Verbal Communication

Time Management

Organization

Attention to Detail

Customer Service

Professional Judgment

Confidentiality

Calendar Management

Meeting Coordination

Document Formatting

Email Management

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Google Workspace

Video Conferencing Tools

Career Progression

Can Lead To

Administrative Assistant Office Coordinator Executive Assistant Operations Coordinator Program Coordinator Project Coordinator

Transition Opportunities

People Operations Coordinator Recruiting Coordinator

Customer Support Lead

Sales Operations Coordinator Facilities Coordinator Billing Specialist

Common Skill Gaps

Often Missing Skills

Advanced ExcelExpense ManagementProcess ImprovementProject CoordinationStakeholder ManagementDocument Management SystemsVirtual Team Support

Development SuggestionsStrengthen spreadsheet skills, build a repeatable system for tracking requests, and practice creating clear status updates. Ask to own a small coordination project to demonstrate reliability and follow-through.

Market Intelligence Report

Administrative Support Specialist is part of the Administrative Support category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

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Salary & Demand

Median Salary Range

Entry Level$38,000 to $48,000

Mid Level$48,000 to $62,000

Senior Level$62,000 to $80,000

Growth Trend

Stable demand. Hiring remains steady across most industries, with stronger demand for candidates who can support remote teams and use modern office tools.

Companies Hiring

Major Employers

AmazonWalmartUnitedHealth GroupJPMorgan ChaseKaiser PermanenteDeloitteAccentureBank of AmericaCVS HealthVerizon

Industry Sectors

HealthcareFinanceProfessional ServicesTechnologyEducationGovernmentRetailManufacturingNonprofit

Recommended Next Steps

Update your resume with measurable outcomes such as scheduling volume, response time, and coordination scope

Create a one-page work sample such as a meeting agenda, a tracker, and a status update template

Build proficiency in Excel basics, calendar tools, and video conferencing platforms

Practice writing concise emails and meeting notes that drive decisions and next steps

Set up a personal task system and demonstrate consistent follow-up habits

Target roles by environment such as executive support, operations support, or customer-facing support