Records Management Analyst
Career GuideKey Responsibilities
- Create and maintain records retention schedules
- Classify records and apply consistent naming standards
- Support records storage across digital and physical locations
- Coordinate secure disposal of records that have reached end of life
- Respond to records requests for audits, legal matters, and internal reviews
- Track compliance with records policies and retention rules
- Train employees on records handling and file organization practices
- Improve records processes and reduce duplication and storage costs
- Work with technology teams to support document management tools
- Maintain inventories of record repositories and high risk record types
Top Skills for Success
Attention to Detail
Written Communication
Stakeholder Management
Process Improvement
Risk Awareness
Records Retention Scheduling
Records Classification
Records Lifecycle Management
Information Governance
Privacy Compliance Awareness
Legal Hold Support
Audit Readiness
Document Management Systems
Metadata Standards
Data Security Practices
Career Progression
Can Lead To
Senior Records Management Analyst
Records Manager
Information Governance Analyst
Compliance Analyst
Risk Analyst
Transition Opportunities
Information Governance Manager
Privacy Analyst
eDiscovery Analyst
GRC Analyst
Content Operations Manager
Common Skill Gaps
Often Missing Skills
Legal Hold ProcessesPrivacy Regulations FamiliarityInformation Governance FrameworksDocument Management System AdministrationMetadata DesignRecords Metrics Reporting
Development SuggestionsBuild practical experience by mapping a retention schedule to real record types, documenting end to end processes, and creating a simple compliance dashboard. Seek exposure to legal hold workflows, privacy requirements, and configuration basics in a document management tool.
Salary & Demand
Median Salary Range
Entry LevelUSD 55,000 to 75,000
Mid LevelUSD 75,000 to 100,000
Senior LevelUSD 100,000 to 130,000
Growth Trend
Steady demand, especially in regulated industries and organizations modernizing digital records and privacy compliance.Companies Hiring
Major Employers
Iron MountainDeloitteAccentureBoeingKaiser PermanenteJPMorgan ChaseWells FargoUnitedHealth GroupLockheed MartinState and Local Government Agencies
Industry Sectors
HealthcareFinancial ServicesInsuranceGovernmentDefense and AerospaceEnergy and UtilitiesPharmaceuticalsTechnologyHigher EducationLegal Services
Recommended Next Steps
1
Review a standard records retention schedule and practice mapping it to a sample department2
Create a records inventory for a small set of shared drives or team folders3
Write a short records policy guide focused on naming, storage, and retention4
Learn the basics of a common document management system used in your target industry5
Partner with legal or compliance teams to understand legal hold and audit needs6
Build a portfolio example showing before and after improvements to a records process7
Pursue a recognized records management certification if it fits your goals8
Update your resume with measurable outcomes such as reduced storage, faster retrieval, and improved compliance