Records Clerk

Career Guide

A Records Clerk manages the creation, filing, retrieval, and secure storage of physical and digital records. The role supports smooth day to day operations by keeping information accurate, organized, and easy to find while following retention and privacy rules.

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Key Responsibilities

File and organize records in physical and digital systems
Enter and update record information with high accuracy
Retrieve records quickly for internal teams and approved external requests
Scan, label, and index documents for digital storage
Maintain logs for record check out and return
Apply retention schedules for archiving and disposal
Protect confidential information and follow privacy policies
Perform regular audits to correct missing or misfiled records
Respond to basic records requests by email, phone, or in person
Support projects such as office moves, system cleanups, or digitization efforts

Top Skills for Success

Attention to Detail

Organization

Time Management

Written Communication

Customer Service

Data Entry

Document Scanning

File Naming Standards

Records Retention

Privacy Compliance

Information Security Awareness

Database Basics

Career Progression

Can Lead To

Administrative Assistant

Office Coordinator

Medical Records Technician

Legal Administrative Assistant

Billing Specialist

Transition Opportunities

Records Coordinator

Records Supervisor

Information Governance Specialist

Document Control Specialist

Compliance Coordinator

Common Skill Gaps

Often Missing Skills

Records RetentionPrivacy ComplianceElectronic Records ManagementIndexingQuality ControlAudit Preparation

Development SuggestionsBuild confidence with electronic records systems, learn basic retention and privacy practices, and practice consistent indexing and quality checks. Ask to support a small digitization or cleanup project to show impact and gain experience.

Market Intelligence Report

Records Clerk is part of the Records & Data Processing category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

See the market intelligence report

Salary & Demand

Median Salary Range

Entry LevelUSD 32,000 to 40,000

Mid LevelUSD 38,000 to 50,000

Senior LevelUSD 48,000 to 62,000

Growth Trend

Stable demand. Hiring is steady across healthcare, government, education, and legal services, with gradual growth in roles focused on digitizing and managing electronic records.

Companies Hiring

Major Employers

Hospitals and health systemsCity and county government officesCourts and public safety agenciesUniversities and school districtsLaw firmsInsurance companiesBanks and credit unionsConstruction and engineering firmsManufacturing companiesLogistics and transportation companies

Industry Sectors

HealthcareGovernmentEducationLegal ServicesFinancial ServicesConstructionManufacturingTransportation and LogisticsInsurance

Recommended Next Steps

Update your resume with measurable outcomes such as files organized, records processed per day, and error rate improvements

Strengthen spreadsheet skills using sorting, filtering, and data validation

Learn basic records retention and privacy rules used in your industry

Practice consistent file naming and indexing methods for faster retrieval

Create a simple work sample such as a mock filing structure and indexing plan

Apply to roles in high volume records environments such as healthcare, government, and insurance to build experience quickly