Records and Information Governance Coordinator

Career Guide

A Records and Information Governance Coordinator helps an organization manage information responsibly across its lifecycle. The role supports policies, retention schedules, and compliance practices so records are easy to find, protected appropriately, and disposed of on time.

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Key Responsibilities

Maintain records retention schedules and support updates
Coordinate records classification and file plan adoption
Support information governance policies and procedures
Track record storage locations and ownership
Coordinate record transfers, archiving, and secure disposal
Assist with audits and compliance reporting for recordkeeping
Respond to internal requests for records retrieval
Support legal hold intake and tracking
Coordinate training and guidance for employees on recordkeeping
Assist with document management system organization and metadata quality
Create basic reporting on compliance, backlogs, and process performance
Work with IT, Legal, and Security on governance requirements

Top Skills for Success

Attention to Detail

Written Communication

Stakeholder Management

Project Coordination

Process Improvement

Records Management

Information Governance

Retention Scheduling

Information Classification

Legal Hold Support

Privacy Compliance Awareness

Access Control Basics

Document Management Systems

Data Quality

Career Progression

Can Lead To

Records and Information Governance Analyst

Records Manager

Information Governance Specialist

Compliance Analyst

Privacy Program Coordinator

Risk and Controls Analyst

Transition Opportunities

Information Governance Manager

Records Program Manager

Privacy Analyst

GRC Analyst

Ediscovery Analyst

Knowledge Management Specialist

Common Skill Gaps

Often Missing Skills

Retention SchedulingLegal Hold SupportInformation ClassificationProcess MappingAudit ReadinessMetrics ReportingDocument Management SystemsPrivacy Compliance Awareness

Development SuggestionsBuild a small portfolio of governance deliverables such as a retention schedule draft, a file plan, a training guide, and a simple compliance dashboard. Practice running a records cleanup effort with clear tracking, approvals, and disposal evidence. Seek cross functional exposure by partnering with Legal, Security, and IT on one governance improvement project.

Salary & Demand

Median Salary Range

Entry LevelUSD 45,000 to 60,000

Mid LevelUSD 60,000 to 80,000

Senior LevelUSD 80,000 to 105,000

Growth Trend

Steady demand driven by privacy regulation, cybersecurity risk, cloud migration, and increasing requirements for defensible retention and disposal.

Companies Hiring

Major Employers

Large hospitals and health systemsNational and regional banksInsurance carriersGovernment agenciesUniversities and research institutionsEnergy and utilities providersPharmaceutical manufacturersGlobal technology enterprisesLarge law firmsBusiness process outsourcing providers

Industry Sectors

HealthcareFinancial ServicesInsuranceGovernmentHigher EducationEnergyLife SciencesTechnologyLegal ServicesProfessional Services

Recommended Next Steps

Review common record lifecycle practices and draft a simple retention schedule for a sample department

Create a one page employee guide for storing and naming files consistently

Learn the basics of legal hold tracking and evidence logging

Build a spreadsheet based tracker for record inventories, owners, and disposal actions

Volunteer to support an audit, policy refresh, or records cleanup initiative

Strengthen document management system skills by practicing metadata and permissions setup in a sandbox or training environment

Update your resume with measurable outcomes such as reduced backlog, improved retrieval time, or increased policy adoption

Network with records, privacy, and compliance teams to identify internal rotational opportunities