Records and Information Governance Coordinator
Career GuideKey Responsibilities
- Maintain records retention schedules and support updates
- Coordinate records classification and file plan adoption
- Support information governance policies and procedures
- Track record storage locations and ownership
- Coordinate record transfers, archiving, and secure disposal
- Assist with audits and compliance reporting for recordkeeping
- Respond to internal requests for records retrieval
- Support legal hold intake and tracking
- Coordinate training and guidance for employees on recordkeeping
- Assist with document management system organization and metadata quality
- Create basic reporting on compliance, backlogs, and process performance
- Work with IT, Legal, and Security on governance requirements
Top Skills for Success
Attention to Detail
Written Communication
Stakeholder Management
Project Coordination
Process Improvement
Records Management
Information Governance
Retention Scheduling
Information Classification
Legal Hold Support
Privacy Compliance Awareness
Access Control Basics
Document Management Systems
Data Quality
Career Progression
Can Lead To
Records and Information Governance Analyst
Records Manager
Information Governance Specialist
Compliance Analyst
Privacy Program Coordinator
Risk and Controls Analyst
Transition Opportunities
Information Governance Manager
Records Program Manager
Privacy Analyst
GRC Analyst
Ediscovery Analyst
Knowledge Management Specialist
Common Skill Gaps
Often Missing Skills
Retention SchedulingLegal Hold SupportInformation ClassificationProcess MappingAudit ReadinessMetrics ReportingDocument Management SystemsPrivacy Compliance Awareness
Development SuggestionsBuild a small portfolio of governance deliverables such as a retention schedule draft, a file plan, a training guide, and a simple compliance dashboard. Practice running a records cleanup effort with clear tracking, approvals, and disposal evidence. Seek cross functional exposure by partnering with Legal, Security, and IT on one governance improvement project.
Salary & Demand
Median Salary Range
Entry LevelUSD 45,000 to 60,000
Mid LevelUSD 60,000 to 80,000
Senior LevelUSD 80,000 to 105,000
Growth Trend
Steady demand driven by privacy regulation, cybersecurity risk, cloud migration, and increasing requirements for defensible retention and disposal.Companies Hiring
Major Employers
Large hospitals and health systemsNational and regional banksInsurance carriersGovernment agenciesUniversities and research institutionsEnergy and utilities providersPharmaceutical manufacturersGlobal technology enterprisesLarge law firmsBusiness process outsourcing providers
Industry Sectors
HealthcareFinancial ServicesInsuranceGovernmentHigher EducationEnergyLife SciencesTechnologyLegal ServicesProfessional Services
Recommended Next Steps
1
Review common record lifecycle practices and draft a simple retention schedule for a sample department2
Create a one page employee guide for storing and naming files consistently3
Learn the basics of legal hold tracking and evidence logging4
Build a spreadsheet based tracker for record inventories, owners, and disposal actions5
Volunteer to support an audit, policy refresh, or records cleanup initiative6
Strengthen document management system skills by practicing metadata and permissions setup in a sandbox or training environment7
Update your resume with measurable outcomes such as reduced backlog, improved retrieval time, or increased policy adoption8
Network with records, privacy, and compliance teams to identify internal rotational opportunities