Maintenance Coordinator

Career Guide

A Maintenance Coordinator schedules and tracks maintenance work to keep buildings, equipment, or facilities running safely and reliably. The role connects technicians, vendors, parts, and work orders so repairs and preventive tasks are completed on time and documented clearly.

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Key Responsibilities

Receive and log maintenance requests
Create and prioritize work orders
Schedule technicians and coordinate site access
Coordinate external vendors and service appointments
Track preventive maintenance tasks and due dates
Order parts and supplies and monitor inventory levels
Maintain maintenance records, warranties, and service reports
Communicate status updates to operations and stakeholders
Support safety checks and basic compliance documentation
Review completed work for quality and close out work orders
Help manage downtime by escalating urgent issues
Support budget tracking for maintenance labor and materials

Top Skills for Success

Scheduling

Work Order Management

Communication

Prioritization

Vendor Management

Inventory Management

Documentation

Attention to Detail

Customer Service

Safety Awareness

Problem Solving

Computer Literacy

Career Progression

Can Lead To

Maintenance Coordinator

Facilities Coordinator

Maintenance Planner

Maintenance Administrator

Transition Opportunities

Maintenance Supervisor

Facilities Manager

Maintenance Planner

Reliability Coordinator

Operations Coordinator

Asset Manager

Common Skill Gaps

Often Missing Skills

Preventive Maintenance PlanningMaintenance ReportingRoot Cause AnalysisBasic BudgetingSafety ComplianceAsset Tracking

Development SuggestionsBuild a simple preventive maintenance calendar, practice writing clear work order notes, and learn to produce weekly maintenance summaries. Ask to shadow a maintenance planner or supervisor to understand prioritization, downtime impact, and parts planning.

Market Intelligence Report

Maintenance Coordinator is part of the Scheduling & Coordination category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

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Salary & Demand

Median Salary Range

Entry Level$40,000 to $52,000

Mid Level$52,000 to $68,000

Senior Level$68,000 to $85,000

Growth Trend

Stable demand. Hiring is strongest in manufacturing, logistics, property management, and healthcare, where preventive maintenance and fast response times reduce costs and downtime.

Companies Hiring

Major Employers

CBREJLLCushman and WakefieldAmazonWalmartUPSFedExSiemensAramarkSodexoHCA HealthcareKaiser Permanente

Industry Sectors

ManufacturingWarehousing and logisticsProperty managementHealthcareHospitalityEducationRetailEnergy and utilitiesGovernment

Recommended Next Steps

Learn a computerized maintenance management system used in your industry

Create a standard process for work request intake and prioritization

Build a preventive maintenance schedule for a small set of assets

Set up a weekly status report covering open work orders and overdue tasks

Improve vendor list quality by tracking response time and cost

Strengthen parts control by auditing top used items and reordering points

Review basic safety procedures relevant to your facility

Collect quantifiable results such as reduced downtime or faster work order closure