Maintenance Clerk

Career Guide
A Maintenance Clerk supports maintenance teams by handling scheduling, work orders, records, and coordination with vendors. The role keeps maintenance operations organized so technicians can focus on repairs and preventive work.

Key Responsibilities

  • Create and update work orders based on requests
  • Schedule maintenance tasks and confirm technician availability
  • Track preventive maintenance plans and due dates
  • Maintain records for equipment, parts, and service history
  • Coordinate vendor visits and service appointments
  • Process invoices and match them to work completed
  • Order supplies and track inventory levels
  • Respond to maintenance requests and route them to the right person
  • Prepare basic reports on workload, downtime, and completion status
  • Support safety and compliance documentation
  • Communicate updates to building users, supervisors, and contractors

Top Skills for Success

Work Order Management
Scheduling
Recordkeeping
Vendor Coordination
Invoice Processing
Inventory Tracking
Customer Service
Written Communication
Attention to Detail
Time Management
Basic Reporting
Computer Literacy
Facilities Operations Knowledge
Safety Awareness

Career Progression

Can Lead To
Maintenance Coordinator
Facilities Coordinator
CMMS Administrator
Maintenance Planner
Parts and Inventory Coordinator
Transition Opportunities
Facilities Manager
Maintenance Supervisor
Operations Coordinator
Property Manager
Reliability Planner

Common Skill Gaps

Often Missing Skills
CMMS ProficiencyPreventive Maintenance SchedulingBasic PurchasingBasic Spreadsheet SkillsBasic Technical VocabularyReport Writing
Development SuggestionsAsk to own a small set of work orders end to end, then document the process. Build confidence in the maintenance system used by your team, practice weekly scheduling, and learn how parts purchasing works. Create simple status reports that show open work, aging items, and completion rates.

Salary & Demand

Median Salary Range
Entry LevelUSD 32,000 to 40,000
Mid LevelUSD 40,000 to 52,000
Senior LevelUSD 52,000 to 65,000
Growth Trend
Steady demand. Hiring is supported by ongoing needs in property management, manufacturing, logistics, healthcare, and public facilities. Pay and openings vary by location, shift coverage, and industry.

Companies Hiring

Major Employers
CBREJLLCushman and WakefieldAmazonFedExUPSWalmartKaiser PermanenteHCA HealthcareMarriott InternationalHiltonBoeing
Industry Sectors
Property ManagementCommercial Real Estate ServicesManufacturingWarehousing and DistributionTransportation and LogisticsHealthcareHospitalityEducationLocal Government

Recommended Next Steps

1
Learn the maintenance system your site uses and practice creating, closing, and updating work orders
2
Build a preventive maintenance calendar and track completion weekly
3
Create a standard checklist for vendor visits and service documentation
4
Strengthen spreadsheet skills for tracking parts, costs, and backlog
5
Shadow a technician to learn common equipment names and typical repair workflows
6
Volunteer to manage inventory counts and reorder points for a small storeroom section
7
Collect a few measurable wins for your resume such as reduced overdue work orders or improved on time completion