Maintenance Clerk

Career Guide

A Maintenance Clerk supports maintenance teams by handling scheduling, work orders, records, and coordination with vendors. The role keeps maintenance operations organized so technicians can focus on repairs and preventive work.

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Key Responsibilities

Create and update work orders based on requests
Schedule maintenance tasks and confirm technician availability
Track preventive maintenance plans and due dates
Maintain records for equipment, parts, and service history
Coordinate vendor visits and service appointments
Process invoices and match them to work completed
Order supplies and track inventory levels
Respond to maintenance requests and route them to the right person
Prepare basic reports on workload, downtime, and completion status
Support safety and compliance documentation
Communicate updates to building users, supervisors, and contractors

Top Skills for Success

Work Order Management

Scheduling

Recordkeeping

Vendor Coordination

Invoice Processing

Inventory Tracking

Customer Service

Written Communication

Attention to Detail

Time Management

Basic Reporting

Computer Literacy

Facilities Operations Knowledge

Safety Awareness

Career Progression

Can Lead To

Maintenance Coordinator

Facilities Coordinator

CMMS Administrator

Maintenance Planner

Parts and Inventory Coordinator

Transition Opportunities

Facilities Manager

Maintenance Supervisor

Operations Coordinator

Property Manager

Reliability Planner

Common Skill Gaps

Often Missing Skills

CMMS ProficiencyPreventive Maintenance SchedulingBasic PurchasingBasic Spreadsheet SkillsBasic Technical VocabularyReport Writing

Development SuggestionsAsk to own a small set of work orders end to end, then document the process. Build confidence in the maintenance system used by your team, practice weekly scheduling, and learn how parts purchasing works. Create simple status reports that show open work, aging items, and completion rates.

Market Intelligence Report

Maintenance Clerk is part of the Records & Data Processing category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

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Salary & Demand

Median Salary Range

Entry LevelUSD 32,000 to 40,000

Mid LevelUSD 40,000 to 52,000

Senior LevelUSD 52,000 to 65,000

Growth Trend

Steady demand. Hiring is supported by ongoing needs in property management, manufacturing, logistics, healthcare, and public facilities. Pay and openings vary by location, shift coverage, and industry.

Companies Hiring

Major Employers

CBREJLLCushman and WakefieldAmazonFedExUPSWalmartKaiser PermanenteHCA HealthcareMarriott InternationalHiltonBoeing

Industry Sectors

Property ManagementCommercial Real Estate ServicesManufacturingWarehousing and DistributionTransportation and LogisticsHealthcareHospitalityEducationLocal Government

Recommended Next Steps

Learn the maintenance system your site uses and practice creating, closing, and updating work orders

Build a preventive maintenance calendar and track completion weekly

Create a standard checklist for vendor visits and service documentation

Strengthen spreadsheet skills for tracking parts, costs, and backlog

Shadow a technician to learn common equipment names and typical repair workflows

Volunteer to manage inventory counts and reorder points for a small storeroom section

Collect a few measurable wins for your resume such as reduced overdue work orders or improved on time completion