Live Event Production Coordinator

Career Guide

Plans and coordinates the logistics of concerts, conferences, and festivals. Builds schedules and run sheets, books vendors and crew, manages equipment and permits, and supports load-in, showtime, and load-out to deliver events safely, on budget, and on time.

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Key Responsibilities

Build production timelines, run of show, and call sheets
Advance shows with venues, vendors, and touring teams
Book crew, rentals, and transportation; manage holds and confirmations
Secure permits, insurance certificates, and comply with venue policies
Track budgets, POs, and reconciliations for labor and rentals
Oversee load-in, show operations, and load-out logistics
Maintain production documentation and show-day communication

Career Progression

Can Lead To

Production Manager (Live Events)

Event Producer

Stage/Show Manager

Transition Opportunities

Event Marketing Specialist

Logistics Coordinator

Venue Operations Coordinator

Broadcast/Studio Production Coordinator

Common Skill Gaps

Often Missing Skills

Showcalling and cue-to-cue executionTechnical AV basics (audio, lighting, comms)Event CAD layouts and site plansPermitting and venue compliance processesCost control and post-event reconciliation

Development SuggestionsShadow a show caller and A1/L1 on small events; complete an Event Safety or OSHA 10 course; practice building run sheets, site plans, and budgets for mock events using real vendor quotes.

Market Intelligence Report

Live Event Production Coordinator is part of the Event Hospitality category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

See the market intelligence report

Salary & Demand

Median Salary Range

Entry Level$40,000–$50,000

Mid Level$50,000–$65,000

Senior Level$65,000–$80,000

Growth Trend

growing: Live events have rebounded; corporate and touring demand trending up

Companies Hiring

Major Employers

Live Nation EntertainmentEncore (formerly PSAV)Freeman

Industry Sectors

Live Entertainment & EventsCorporate & Experiential MarketingHospitality & Tourism

Recommended Next Steps

Take a short course in Vectorworks for event layouts and an AV fundamentals workshop (audio, lighting, intercom).

Gain hands-on experience by volunteering or freelancing with local venues, festivals, or production companies; build a sample run-of-show and budget portfolio.

Join MPI or ILEA, attend chapter meetings to network with producers and PMs, and pursue CMP/CSEP when eligibility is met.