Facility Operations Coordinator

Career Guide

A Facility Operations Coordinator keeps a building or site running smoothly day to day. The role focuses on scheduling services, supporting maintenance and vendors, tracking requests, and helping ensure the workplace is safe, clean, and ready for employees or customers.

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Key Responsibilities

Coordinate maintenance requests and track completion
Schedule vendors for repairs, cleaning, and inspections
Support workplace services such as mail, supplies, and room setup
Maintain facility records such as service logs and equipment lists
Assist with safety checks and incident reporting
Support move planning and workspace changes
Help monitor inventory for facility supplies and reorder as needed
Communicate updates to employees, vendors, and internal teams
Support basic budget tracking for facility expenses
Escalate urgent issues such as power, water, or access problems

Top Skills for Success

Scheduling

Vendor Management

Work Order Management

Customer Service

Written Communication

Safety Awareness

Budget Tracking

Inventory Management

Record Keeping

Problem Solving

Career Progression

Can Lead To

Facilities Coordinator Facilities Supervisor Facilities Manager Workplace Experience Coordinator Maintenance Planner

Transition Opportunities

Operations Manager Property Manager Project Coordinator Safety Coordinator

Asset Manager

Common Skill Gaps

Often Missing Skills

Preventive Maintenance PlanningContract AdministrationBuilding Systems BasicsRisk ManagementService Level ManagementData ReportingEmergency Preparedness

Development SuggestionsBuild a simple weekly preventive maintenance calendar, learn the basics of common building systems, and practice writing clear vendor scopes of work. Create a monthly report that summarizes request volume, response time, and top recurring issues. Ask to shadow safety inspections and participate in emergency drills.

Market Intelligence Report

Facility Operations Coordinator is part of the Facilities Maintenance category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

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Salary & Demand

Median Salary Range

Entry LevelUSD 45,000 to 60,000

Mid LevelUSD 60,000 to 78,000

Senior LevelUSD 78,000 to 100,000

Growth Trend

Steady demand. Hiring remains consistent across offices, warehouses, healthcare sites, and multi site operations, with stronger demand in regions with active construction, logistics growth, and large campus style workplaces.

Companies Hiring

Major Employers

CBREJLLCushman and WakefieldISSSodexoAramarkAmazonWalmartKaiser PermanenteUPS

Industry Sectors

Commercial Real Estate ServicesManufacturingWarehousing and LogisticsHealthcareHigher EducationTechnologyRetailGovernmentHospitalityData Centers

Recommended Next Steps

Learn a work order tool and track requests from intake to completion

Create a vendor contact list with services, rates, and response expectations

Build a basic facility dashboard with open requests, aging, and repeat issues

Review site safety procedures and complete required safety training

Document standard processes for supply ordering, room setup, and escalations

Seek a stretch project such as a small move, refresh, or vendor rebid

Update your resume with measurable outcomes such as response time and cost savings