Facilities Project Coordinator

Career Guide

A Facilities Project Coordinator helps plan, track, and support building and workplace projects such as office moves, small renovations, equipment upgrades, and vendor-led repairs. The role keeps timelines, budgets, safety steps, and communication organized so work is completed with minimal disruption to daily operations.

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Key Responsibilities

Support facilities projects from planning through closeout
Create and maintain project schedules and task lists
Coordinate site access, badging, and work permits as needed
Communicate project updates to employees, vendors, and internal teams
Collect quotes and support vendor selection with the facilities lead
Track purchase orders, invoices, and project spending
Coordinate on-site work with contractors and building management
Help ensure work meets safety rules and site standards
Maintain project documents such as drawings, plans, and change logs
Support punch lists and confirm completion against requirements
Schedule inspections and acceptance walk-throughs
Identify risks and escalate issues early

Top Skills for Success

Project Scheduling

Vendor Coordination

Budget Tracking

Stakeholder Communication

Documentation Management

Risk Identification

Basic Construction Knowledge

Workplace Safety Awareness

Contract Administration

Problem Solving

Career Progression

Can Lead To

Facilities Coordinator Maintenance Planner

Workplace Services Coordinator

Operations Coordinator

Transition Opportunities

Facilities Project Manager

Facilities Manager Workplace Experience Manager

Real Estate and Facilities Analyst

Construction Project Coordinator Construction Project Manager

Common Skill Gaps

Often Missing Skills

Cost EstimatingSchedule BuildingScope ManagementChange ManagementBasic Building Systems KnowledgeSafety ComplianceContract Terms UnderstandingSpreadsheet Modeling

Development SuggestionsBuild a simple project toolkit with a standard schedule template, budget tracker, and status report. Shadow a facilities manager during vendor walks and closeouts. Take an entry-level project management course and a workplace safety course. Practice turning work requests into clear scope statements with acceptance criteria.

Market Intelligence Report

Facilities Project Coordinator is part of the Facilities Maintenance category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

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Salary & Demand

Median Salary Range

Entry LevelUS$45,000 to US$60,000

Mid LevelUS$60,000 to US$80,000

Senior LevelUS$80,000 to US$105,000

Growth Trend

Steady demand driven by office and site upgrades, energy efficiency projects, safety compliance needs, and ongoing maintenance backlogs. Hiring is strongest in larger employers with multiple locations and in regions with active construction and commercial real estate activity.

Companies Hiring

Major Employers

JLLCBRECushman and WakefieldISS Facility ServicesSodexoABM IndustriesAmazonWalmartKaiser PermanenteUnitedHealth GroupBoeingLockheed Martin

Industry Sectors

Corporate Real EstateProperty ManagementHealthcareHigher EducationManufacturingWarehousing and LogisticsRetailGovernmentTechnologyFinancial Services

Recommended Next Steps

Create a portfolio of two to four projects with timelines, budgets, risks, and outcomes

Strengthen spreadsheet skills for budget tracking and status reporting

Learn how to run vendor site walks and document action items

Study basic building systems such as HVAC, electrical, and life safety

Earn a project management certificate aligned to entry-level roles

Build a repeatable communication rhythm using weekly updates and meeting notes

Ask for ownership of a small project end to end to demonstrate readiness for promotion