Facilities Maintenance Coordinator

Career Guide

A Facilities Maintenance Coordinator schedules and tracks building and equipment maintenance to keep workplaces safe, functional, and compliant. The role connects technicians, vendors, property teams, and employees while managing work orders, preventive maintenance, and service records.

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Key Responsibilities

Manage work order intake, prioritization, and assignment
Schedule preventive maintenance for building systems and equipment
Coordinate onsite technicians and external service vendors
Track job progress, completion status, and service quality
Maintain maintenance logs, asset records, and service documentation
Support safety inspections and incident follow up
Order parts and supplies and monitor inventory levels
Support budgeting through quote collection and invoice review
Communicate service updates to internal teams and occupants
Escalate urgent issues and coordinate after hours response when needed

Top Skills for Success

Work Order Management

Preventive Maintenance Planning

Vendor Management

Scheduling

Prioritization

Communication

Customer Service

Recordkeeping

Budget Tracking

Safety Compliance

Career Progression

Can Lead To

Facilities Supervisor Facilities Manager Maintenance Manager

Property Operations Manager

Work Order Coordinator Lead

Transition Opportunities

Project Coordinator

Space Planning Coordinator

Health and Safety Coordinator Operations Coordinator

Asset Coordinator

Common Skill Gaps

Often Missing Skills

CMMS SoftwarePreventive Maintenance Program DesignBasic Building Systems KnowledgeInvoice ReconciliationService Level TrackingRegulatory AwarenessRoot Cause Analysis

Development SuggestionsBuild confidence by owning a small preventive maintenance schedule, tracking response times and repeat issues, and standardizing vendor quotes and invoice checks. Ask to shadow technicians to learn common building systems and document simple troubleshooting steps.

Market Intelligence Report

Facilities Maintenance Coordinator is part of the Scheduling & Coordination category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

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Salary & Demand

Median Salary Range

Entry LevelUSD 40,000 to 52,000

Mid LevelUSD 52,000 to 70,000

Senior LevelUSD 70,000 to 90,000

Growth Trend

Stable to growing. Demand is supported by ongoing building operations needs, higher focus on safety and compliance, and increased use of planned maintenance to reduce downtime.

Companies Hiring

Major Employers

CBREJLLCushman and WakefieldISS Facility ServicesSodexo

Industry Sectors

Commercial Real EstateHealthcareManufacturingHigher EducationRetailHospitalityData CentersGovernment

Recommended Next Steps

Learn one CMMS tool and practice creating work orders, assets, and preventive maintenance schedules

Create a simple weekly dashboard for open work orders, aging tickets, and urgent issues

Standardize a vendor intake checklist for quotes, scope, timeline, and warranty

Review basic safety requirements and document inspection routines

Build a template for service communications to occupants and internal stakeholders

Seek a stretch assignment coordinating a small repair project from quote to closeout