Facilities and Capital Projects Manager

Career Guide

A Facilities and Capital Projects Manager plans, maintains, and improves buildings and workplaces while leading major repair and construction projects. The role balances day-to-day building operations with long-term investments, ensuring spaces are safe, reliable, cost-effective, and ready for business needs.

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Key Responsibilities

Own facility operations plans for one or more sites
Manage preventive maintenance programs and service schedules
Lead capital projects from scope through handover
Build project budgets and track spend against plan
Create timelines and coordinate contractors and internal teams
Oversee vendor selection, contracts, and performance reviews
Partner with Finance on capital planning and approvals
Ensure compliance with safety rules and building regulations
Manage building systems reliability and downtime response
Coordinate space moves, renovations, and workplace upgrades
Drive energy reduction and sustainability initiatives
Prepare progress updates for senior leaders and site stakeholders

Top Skills for Success

Project Planning

Budget Management

Vendor Management

Contract Management

Risk Management

Stakeholder Management

Communication

Negotiation

Schedule Management

Quality Management

Safety Management

Building Systems Knowledge

Construction Management

Space Planning

Energy Management

Procurement

Change Management

Problem Solving

Career Progression

Can Lead To

Facilities Manager

Project Manager

Maintenance Manager

Real Estate Manager

Construction Manager

Transition Opportunities

Director of Facilities

Head of Workplace

Capital Programs Manager

Director of Real Estate

Operations Director

Common Skill Gaps

Often Missing Skills

Capital PlanningProject ControlsCost EstimatingBuilding Code KnowledgeSustainability ReportingCommissioning OversightConstruction Safety OversightCMMS AdministrationLease and Real Estate FundamentalsExecutive Reporting

Development SuggestionsBuild a repeatable project playbook with clear scope, budget, schedule, and risk logs. Strengthen financial skills for business cases and approvals. Practice clear status reporting for leaders. Deepen knowledge of building systems and safety expectations through formal training and on-site walkthroughs.

Salary & Demand

Median Salary Range

Entry LevelUSD 80,000 to 105,000

Mid LevelUSD 105,000 to 145,000

Senior LevelUSD 145,000 to 200,000

Growth Trend

Steady demand. Organizations are investing in building reliability, safety, energy efficiency, and workplace upgrades, which supports continued hiring in many regions.

Companies Hiring

Major Employers

CBREJLLCushman and WakefieldSodexoABM IndustriesISSJohnson ControlsSiemensKaiser PermanenteHCA HealthcareAmazonGoogle

Industry Sectors

Corporate offices and workplace servicesHealthcareHigher educationManufacturingLogistics and distributionData centersRetailGovernment and public sectorProperty managementBiotech and life sciences

Recommended Next Steps

Create a portfolio of three to five completed projects with budget, schedule, and results

Earn a project management credential such as PMP

Pursue facilities credentials such as IFMA FMP or IFMA CFM

Add a sustainability credential such as LEED Green Associate

Take construction safety training such as OSHA 30

Develop a standard vendor scorecard and contract review checklist

Improve cost forecasting using monthly variance reviews and lessons learned

Learn a CMMS platform and document preventive maintenance standards

Build a capital plan template for multi-year needs and prioritization