Construction Billing Specialist
Career GuideKey Responsibilities
- Prepare and send customer invoices based on contracts, progress reports, and approved changes
- Track payment applications and retention amounts
- Collect and organize supporting documents such as lien waivers and proof of insurance
- Reconcile billing against project budgets and work completed
- Coordinate with project managers to confirm percent complete and billable items
- Manage billing schedules and due dates across multiple projects
- Follow up on overdue invoices and support collections with documentation
- Set up customers and projects in the accounting or billing system
- Resolve billing disputes by reviewing backup and correcting errors
- Support month end close with billing reports and revenue tracking support
- Maintain clear records for audits and compliance requirements
Top Skills for Success
Attention to Detail
Time Management
Written Communication
Customer Service
Problem Solving
Invoice Preparation
Progress Billing
Change Order Billing
Retention Tracking
Lien Waiver Management
Contract Reading
Accounts Receivable
Reconciliation
Spreadsheet Skills
Accounting Software Proficiency
Career Progression
Can Lead To
Construction Billing Lead
Accounts Receivable Supervisor
Project Accountant
Construction Accountant
Transition Opportunities
Project Controls Specialist
Contract Administrator
Payroll Specialist
Operations Coordinator
Common Skill Gaps
Often Missing Skills
Progress BillingRetention TrackingLien Waiver ManagementContract ReadingChange Order BillingReconciliation
Development SuggestionsBuild a simple billing portfolio using sample contracts, billing schedules, and supporting documents. Practice reconciling billed amounts to job cost reports, and learn the billing workflow used by construction teams, including required compliance documents.
Salary & Demand
Median Salary Range
Entry Level$45,000 to $60,000 USD
Mid Level$60,000 to $78,000 USD
Senior Level$78,000 to $95,000 USD
Growth Trend
Steady demand. Hiring tends to rise with construction activity, and companies value specialists who can reduce billing errors and speed up cash collection.Companies Hiring
Major Employers
General contractorsSubcontractorsCommercial buildersResidential buildersEngineering and construction firmsProperty developersFacilities maintenance contractors
Industry Sectors
Commercial constructionResidential constructionIndustrial constructionInfrastructureEnergy and utilitiesFacilities services
Recommended Next Steps
1
Learn the core construction billing flow from contract to invoice to payment tracking2
Create a checklist for required billing documents and use it on every invoice package3
Strengthen spreadsheet skills for tracking billing schedules, retention, and aging4
Get hands on practice in a common accounting system used by construction businesses5
Partner closely with a project manager to understand percent complete and change approvals6
Track common billing issues and build a short playbook to prevent repeats7
Update your resume with measurable outcomes such as reduced billing errors or faster payment cycles