Career Program Coordinator

Career Guide

A Career Program Coordinator supports the planning and delivery of career services programs that help people prepare for work. They coordinate events, manage logistics, communicate with students or clients and employers, and track program results.

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Key Responsibilities

Coordinate career workshops, panels, and employer events
Manage event logistics including schedules, rooms, and virtual meeting setup
Support participant outreach through email, phone, and messaging platforms
Maintain program calendars and deadlines
Track attendance and participant engagement
Collect feedback through surveys and forms
Update participant records in a database or career platform
Support employer relations through scheduling and follow ups
Prepare simple reports on program activity and outcomes
Create and update program materials such as guides and templates

Top Skills for Success

Program Coordination

Event Planning

Scheduling

Stakeholder Communication

Customer Service

Relationship Building

Data Entry

Reporting

Survey Design

Project Management

Time Management

Career Services Knowledge

Career Progression

Can Lead To

Career Program Manager

Career Services Advisor Employer Relations Specialist

Student Success Manager

Workforce Development Specialist Program Operations Manager

Transition Opportunities

Project Coordinator Operations Coordinator People Operations Coordinator Recruiting Coordinator Community Programs Manager Training Coordinator

Common Skill Gaps

Often Missing Skills

Outcome MeasurementProcess ImprovementBudget TrackingVendor ManagementEmployer OutreachPresentation SkillsCRM ManagementData Analysis

Development SuggestionsBuild a simple reporting routine using attendance, satisfaction, and placement indicators. Practice writing outreach templates and running follow up sequences. Volunteer to own a small event budget and track spend. Learn one CRM and keep records consistent to improve employer and participant follow through.

Market Intelligence Report

Career Program Coordinator is part of the Agile Delivery category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

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Salary & Demand

Median Salary Range

Entry LevelUSD 40,000 to 55,000

Mid LevelUSD 55,000 to 75,000

Senior LevelUSD 75,000 to 95,000

Growth Trend

Steady demand, especially in higher education, workforce development, and nonprofit organizations, with increased need for virtual and hybrid program delivery.

Companies Hiring

Major Employers

Universities and collegesCommunity collegesPublic school districtsWorkforce development agenciesNonprofit organizationsBootcamps and training providersProfessional associationsStaffing firmsLarge employers with early career programs

Industry Sectors

Higher educationEducation servicesNonprofitGovernmentWorkforce developmentHuman resourcesStaffing and recruitingTechnology training

Recommended Next Steps

Create a portfolio of two to three events you supported, including goals, timeline, and results

Strengthen outreach skills by drafting reusable email templates for participants and employers

Improve reporting by building a monthly dashboard using attendance and survey results

Learn one common career platform and become the team expert on data quality

Request responsibility for end to end ownership of one workshop or employer event

Join a regional career services or workforce development network to expand employer contacts