Administrative Clerk

Career Guide

An Administrative Clerk supports day to day office operations by handling records, scheduling, correspondence, and basic reporting. The role keeps information organized and helps teams run smoothly through consistent, accurate administrative support.

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Key Responsibilities

Answer and route phone calls and emails
Schedule meetings and manage calendars
Prepare and format documents and reports
Maintain digital and paper filing systems
Enter data into spreadsheets and business systems
Process incoming and outgoing mail and deliveries
Order office supplies and track inventory
Support expense tracking and invoice routing
Assist with onboarding paperwork and coordination
Coordinate travel bookings when needed
Follow confidentiality and records handling policies
Provide front desk coverage when needed

Top Skills for Success

Written Communication

Verbal Communication

Time Management

Organization

Attention to Detail

Customer Service

Data Entry

Document Management

Calendar Management

Scheduling

Microsoft Excel

Microsoft Word

Microsoft Outlook

Career Progression

Can Lead To

Administrative Assistant Office Coordinator Executive Assistant Operations Coordinator Human Resources Assistant Accounts Payable Clerk Receptionist

Transition Opportunities

Office Manager Operations Specialist Human Resources Coordinator Project Coordinator Executive Assistant

Common Skill Gaps

Often Missing Skills

Microsoft ExcelCalendar ManagementDocument ManagementRecords ManagementBusiness Email WritingCustomer ServiceTyping SpeedData Quality Checks

Development SuggestionsBuild confidence with office software by practicing real tasks such as meeting scheduling, document formatting, and basic spreadsheet tracking. Improve speed and accuracy through typing practice and simple checklists for data entry. Ask to own a small repeatable process, then document it in a clear step by step guide.

Market Intelligence Report

Administrative Clerk is part of the Accounting category.Explore our market intelligence report to see how AI and hiring demand are shifting for these roles.

See the market intelligence report

Salary & Demand

Median Salary Range

Entry LevelUSD 30,000 to 38,000

Mid LevelUSD 38,000 to 48,000

Senior LevelUSD 48,000 to 60,000

Growth Trend

Stable demand overall, with steady hiring in healthcare, government, education, and professional services. Hiring is strongest for clerks who are comfortable with common office software and accurate data entry.

Companies Hiring

Major Employers

Hospitals and health systemsLocal government officesPublic school districtsUniversities and collegesBanks and credit unionsInsurance companiesLaw firmsLogistics providersManufacturing companiesProperty management firms

Industry Sectors

HealthcareGovernmentEducationFinancial ServicesLegal ServicesLogisticsManufacturingReal EstateProfessional Services

Recommended Next Steps

Create a resume version that highlights scheduling, data entry volume, and accuracy

Improve spreadsheet skills with basic formulas, sorting, and filters

Set up a simple personal system for email triage and task tracking

Prepare short examples showing how you handled a high volume admin task

Ask for responsibilities that show ownership, such as supply ordering or meeting coordination

Apply to roles that match your strongest skill set, such as front desk support or records support